Month-of Coordination, Explained

Planning a successful event involves obsessive attention to detail and expert management. At Evergreen Events, our Month-of Coordination services are designed to ensure that your event runs smoothly during its final stages. Explore how our specialized services can transform your event into a seamless and stress-free occasion.

Pre-Event Detail Meeting

Four to six weeks before your event, we conduct a comprehensive pre-event detail meeting to finalize all arrangements. This meeting ensures that every aspect of your event, from logistics to special requests, is thoroughly reviewed and confirmed. Our goal is to align our services with your vision, guaranteeing a flawless execution on the day of your event.

Event Timeline Creation

We create a detailed event timeline that serves as a roadmap for your event day. Our timelines are meticulously crafted to coordinate all activities and ensure everything runs smoothly and on schedule. From setup to teardown, every moment is planned to perfection, allowing you to relax and enjoy your event without stress.

Vendor Confirmation + Coordination

We confirm all vendor arrangements and coordinate with them to ensure seamless execution. Our team handles all vendor communications and logistics, ensuring that every detail—from deliveries to setup—is managed effectively. This proactive approach guarantees that your event vendors deliver exceptional service that aligns with your expectations.

Ongoing Coordination

In the weeks leading up to your event, we provide ongoing coordination to handle all last-minute details. Whether it’s finalizing seating arrangements or confirming guest counts, we ensure that everything is on track for a successful event day. Our team is dedicated to minimizing stress and maximizing efficiency during this critical period.

Rehearsal Coordination

We coordinate comprehensive rehearsal sessions to ensure that everyone involved understands their roles and responsibilities. These sessions are essential for ensuring smooth transitions and minimizing uncertainties on the day of your event. Our obsessive planning and guidance during rehearsals ensure that your event unfolds seamlessly.

On-Site Event Management

On the day of your event, our experienced team is on-site to oversee all logistical details. We manage setup, coordinate vendors, and handle any unforeseen challenges that may arise. Our presence ensures that your event flows smoothly and according to plan, allowing you to focus on enjoying your special day with peace of mind.

Emergency Support Readiness

Expect the unexpected with our proactive emergency support readiness. Our planners are equipped to handle any unforeseen issues that may arise during your event. From minor adjustments to critical challenges, we have the expertise and resources to resolve issues swiftly and ensure a seamless event experience.

Discover the benefits of Month-of Event Coordination with Evergreen Events! Contact us today to start planning your stress-free event with our dedicated team.

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Our expert event planners will ensure every detail is flawless for your special occasion.

Outdoor venue seating
Wedding reception under a pavilion with white and green flowers on long wood tables. White chairs and napkins on long table.
Frequent questions
How many guests does the venue support?

WeVenue provides a stunning space in Napa Valley that can accommodate up to 150 guests. You'll have access to modern amenities, state-of-the-art technology, and our experienced staff will ensure everything runs smoothly. Guests can also enjoy delicious cuisine and drinks while taking in the beauty of classic California wine country!

How do I find the location availability?

Whether you’re hosting a family gathering, corporate retreat or wedding reception – WeVenue is the ideal destination for all your events. With floor plans tailor made to fit any vision, innovative audio/visual capabilities and countless ways for guests to mingle around each venue – your special occasion is sure to be remembered forever!

How is the venue priced?

WeVenue makes it easy to find and book the best venues in Napa Valley. Our affordable, curated selection is updated daily so that you can always get the perfect place for your next event or gathering. Plus, all of our prices are priced per day at each venue - making it even easier for you to stay on your budget.

What time of year is best to host?

Look no further than WeVenue, where you can find the most perfect springtime venues in Napa Valley. From picturesque wineries to stunning outdoor settings, we've got it all - and we make sure you'll see it all at its best. Our venues are carefully designed to bring out their true beauty and create an atmosphere of relaxation and adventure.